Hybrid and Remote Working Policy

Set clear rules for working from home and the office – eligibility, attendance, health and safety, equipment, data security, expenses and working abroad.

Editable Word document
17
10pages
Guidance notes included
aml consultancy solutions

People & HR

Hybrid and Remote Working Policy

About this document

What it’s for

A complete policy for organisations where some or all staff work partly or wholly from home. It covers who is eligible, how to request it, office attendance, hours and availability, health and safety, equipment, information security, expenses and tax, working from abroad and monitoring. It includes a request and agreement form, a homeworking safety checklist, an equipment record and a security checklist.

When to use it

  • When introducing or formalising hybrid or remote working
  • Alongside your Flexible Working Policy (statutory requests)
  • When staff ask to work from another location or abroad

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Purpose
  2. Scope
  3. Definitions
  4. Our approach and eligibility
  5. Requesting hybrid or remote working
  6. Trial periods, review and ending an arrangement
  7. Working patterns, hours and attendance
  8. Place of work and working from other locations
  9. Communication, availability and inclusion
  10. Performance, development and wellbeing
  11. Health and safety
  12. Equipment and IT
  13. Information security and confidentiality
  14. Expenses, tax and household matters
  15. Monitoring
  16. Equality
  17. Review

Also included

  • Part 1 – Request (completed by the employee)
  • Part 2 – Agreement (completed by the manager)
  • Devices and access
  • Home network
  • Privacy at home
  • Information handling
  • Incidents

How to complete it

  • Choose your model in section 4 (e.g. minimum office days) and delete options you do not need
  • Set the expenses and equipment terms in sections 12 and 14 to match what you will actually provide
  • Complete Appendix A for each person and keep it on file
  • Make sure the contract states the correct place of work

Key points to check

  • Tax relief for employees’ own homeworking claims was removed from 6 April 2026 – see section 14
  • Working abroad raises tax, social security and immigration issues – section 8
  • Further flexible working reforms are expected from 2027

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

People & HR

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Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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