Invitation to Disciplinary Hearing Letter

A clear, fair invitation that sets out the allegations, the evidence and the right to be accompanied.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

People & HR

Invitation to Disciplinary Hearing Letter

About this document

What it’s for

A ready-to-send letter inviting an employee to a formal disciplinary hearing. It gives them everything the Acas Code expects: the allegations, the evidence, the possible outcomes, the right to be accompanied and enough time to prepare.

When to use it

  • After an investigation has found there is a case to answer
  • For any hearing that could lead to a warning or dismissal
  • Alongside the Disciplinary Policy and Procedure in this pack

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • The allegations
  • Informal steps taken
  • The evidence
  • Possible outcome
  • Your right to be accompanied
  • Adjustments and support
  • If you cannot attend
  • Suspension
  • Confidentiality

How to complete it

  • Write each allegation specifically – what, when, where and which rule or standard
  • Choose Option A or B for the venue and Option A or B for the possible outcome
  • List every document you enclose, and send them with the letter
  • Give at least five working days’ notice and keep proof of sending

Key points to check

  • If dismissal is possible, you must say so – otherwise you cannot dismiss at this hearing
  • Delete the suspension paragraph if the employee is not suspended

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

People & HR

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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