Key Person Policy

How every child is given a named key person who builds a secure relationship with them and their family, as the EYFS requires.

Editable Word document
12
10pages
Guidance notes included
aml consultancy solutions

Childcare

Key Person Policy

About this document

What it’s for

Your policy for assigning every child a key person and making the role work in practice: allocation, the key person’s duties, buddy cover, working with parents, transitions, changing key person and professional boundaries. It includes an allocation record, an introduction letter, a change notice and a termly meeting record.

When to use it

  • As your key person policy for Ofsted and your parent handbook
  • When allocating key persons to new children and planning staff rotas
  • At induction and in supervision for all practitioners

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Policy statement
  2. Purpose and scope
  3. Legal and regulatory framework
  4. Definitions
  5. Allocating key persons
  6. The role of the key person
  7. Buddy key person and cover arrangements
  8. Working with parents
  9. Intimate care and wellbeing
  10. Changing a child’s key person
  11. Transitions
  12. Professional boundaries
  13. Childminders and very small settings
  14. Records, training and review

Also included

  • If you operate outside England
  • Staff confirmation of reading

How to complete it

  • Set your maximum key group sizes in clause 5
  • Decide how you will tell parents who their child’s key person is
  • Childminders: use clause 13 and simplify the rest
  • Brief staff and keep the signed reading record

Key points to check

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Childcare

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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