Notice of General Meeting

The formal notice the directors send to shareholders to call a general meeting (including an annual general meeting if the company holds one). It sets out the business, the full text of any special resolution and the members’ right to appoint a proxy.

• When a decision must be taken at a meeting, such as removing a director or auditor
• When shareholders prefer to discuss and vote in person or by video call rather than by written resolution
• When members holding at least 5% of the voting rights require the directors to call a meeting

• Have the directors approve the notice at a board meeting or by written resolution first
• Fill in the date, time, place and the resolutions; keep the explanatory notes in plain English
• Send it to every member, every director and any auditor, allowing at least 14 clear days plus delivery time
• Include the proxy form; use the consent to short notice form if the meeting must be held sooner