Privacy Notice for Parents and Children

A clear UK GDPR privacy notice telling parents what information your setting collects about them and their child, why, who it is shared with (including Ofsted, the local authority and funding bodies) and their rights.

Editable Word document
5
10pages
Guidance notes included
aml consultancy solutions

Childcare

Privacy Notice for Parents and Children

About this document

What it’s for

Childcare providers collect a lot of personal information, including health, SEND and safeguarding information. The law requires you to explain clearly what you collect and why. This notice is written for parents and carers and covers funded hours, the early years census, learning journals and safeguarding sharing.

When to use it

  • Give it to every family at registration
  • Publish it on your website
  • Update it when you start a new system or way of sharing data

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Who we are
  • What information we collect
  • Why we use it and our lawful bases
  • Who we share information with
  • How long we keep it
  • Your rights and how to complain
  • Photo and image consent form

How to complete it

  • Fill in your details, systems and retention periods
  • Check each sharing purpose applies to you and delete those that do not
  • Keep a version history

Key points to check

  • Safeguarding information can and must be shared to protect children – data protection does not stop this
  • Funded hours involve sharing data with the local authority and the Department for Education

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Childcare

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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