Probation Review Letter and Form

A set of documents for managing the end of a new employee’s probationary period fairly and consistently: an invitation to a review meeting, a structured review form to record the discussion and decision, and outcome letters confirming the employee in post, extending probation or ending employment.

• Two to four weeks before the end of a probationary period
• At a mid-point review, using the form on its own
• At the end of any extension

• Send the invitation letter at least [three] working days before the meeting
• Complete the review form during or straight after the meeting
• Send the appropriate outcome letter within [three] working days
• Keep the form and letter on the personnel file