Right-to-Work Check Record

A step-by-step record of a right-to-work check – manual, digital (IDSP) or online share code – to secure your statutory excuse.

Editable Word document
8
10pages
Guidance notes included
aml consultancy solutions

People & HR

Right-to-Work Check Record

About this document

What it’s for

A record to complete every time you check that someone has the right to work in the UK. It walks you through the three steps the Home Office requires, records which type of check you used and what you saw, and diarises any follow-up check – so you can prove you have a statutory excuse against a civil penalty.

When to use it

  • Before anyone starts work for you – employees, and from 1 October 2026 many other workers
  • For follow-up checks before time-limited permission expires
  • When an existing worker’s immigration status changes

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Part 1 – Details of the person and the role
  • Which check should you use?
  • Part 2A – Manual document check
  • Checks carried out – tick each one
  • Part 2C – Online check using a share code
  • Part 2D – Employer Checking Service (ECS)
  • Follow-up checks (time-limited permission only)
  • Record keeping

How to complete it

  • Complete Part 1, then the section in Part 2 for the type of check used
  • Attach the copy of the document, online check result or IDSP output
  • Sign the declaration in Part 3 and diarise any follow-up check
  • Keep the record for the whole engagement and two years after it ends

Key points to check

  • Always use the latest Home Office employer’s guide (last updated 1 October 2026)
  • Physical BRPs and BRCs are no longer accepted – use an online check
  • Check everyone, not just people you think may not be British

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

People & HR

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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