Staff Rota and Working Time Record

A set of records for planning shifts and proving that you comply with the Working Time Regulations 1998, the rules for young workers, the National Minimum Wage and the new duty (from 6 April 2026) to keep adequate holiday records for six years. It is designed for hospitality, where shifts are split, late and irregular.

• Every week to plan and publish the rota
• To record actual hours, breaks and rest, and check them against the limits
• For staff under 18, night workers and anyone who has opted out of the 48-hour week
• To calculate and record holiday for irregular-hours and part-year workers

• Read the summary of the rules in Part 1 and fill in your own rest break and notice rules
• Use Part 2 for the weekly rota and Part 3 for actual hours and breaks
• Complete Part 4 each week and Part 5 every 17 weeks
• Keep Parts 6 to 9 on each worker’s file and the holiday record (Part 8) for six years