Starters, Movers and Leavers IT Access Checklist

Make sure people get exactly the IT access they need on day one, the right changes when they move, and nothing left behind when they go.

Editable Word document
11
10pages
Guidance notes included
aml consultancy solutions

IT & cyber security

Starters, Movers and Leavers IT Access Checklist

About this document

What it’s for

A joined-up checklist and record for managing user accounts and equipment through a person’s time with you. It covers new starters, role changes and leavers (including urgent and high-risk leavers), with an access record, an equipment return section and a quarterly access review. Poor leaver processes are one of the commonest causes of data leaks and fraud in small businesses.

When to use it

  • Each time someone joins, changes role or leaves – including contractors and volunteers
  • When granting temporary access, for example to auditors or an IT supplier
  • For your quarterly review of who has access to what

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • How to use this checklist
  • Part A – Person and request details
  • Part B – Our systems list
  • Before the start date
  • On the first day
  • Within the first [two weeks]
  • As soon as the leaving date is known
  • On the last working day
  • Within [five working days] after leaving
  • After [NUMBER] months
  • Extra steps for high-risk leavers
  • Part H – Equipment and items returned (leavers and movers)
  • Part I – Sign-off
  • Part J – Quarterly access review record
  • Review checks

How to complete it

  • Fill in your systems list in Part B once, then reuse it
  • Complete Part A and the relevant section for each person, ticking or marking “N/A”
  • Get sign-off from the manager and the IT Lead
  • Keep the completed form with your IT records (not the personnel file)

Key points to check

  • Remove access on or before the final day – before the last working hour for high-risk leavers
  • Change any shared passwords the leaver knew

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

IT & cyber security

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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