Suspension Letter and Suspension Review Record

Suspension is sometimes needed while you investigate a serious allegation, but it can damage trust and lead to claims if it is used automatically or for too long. This letter confirms the suspension in neutral terms, makes clear it is not a disciplinary sanction, sets the conditions and pay, and provides a record of regular reviews.

• Where there is an allegation of gross misconduct and the employee’s presence could hinder the investigation or put people, property or the business at risk
• After you have considered alternatives such as a temporary move, different shifts or supervised work

• Complete the reasons-for-decision form in Part 1 before suspending
• Tell the employee in a private meeting, then send the letter the same day
• Review the suspension at least every [7] days and record it in Part 3