Holiday lets, B&Bs & guest houses templates

Booking terms, guest registration, house rules, cleaning and changeover records, fire safety and management agreements for holiday lets and B&Bs.

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18 documents

Holiday lets, B&Bs & guest houses templates

Booking terms, guest registration, house rules, cleaning and changeover records, fire safety and management agreements for holiday lets and B&Bs.

One price for the whole category

All 18 holiday let, B&B & guest house documents for £29

Buy the pack once and get every document below as an editable Word file, with guidance notes to help you adapt each one.

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All 18

Agreements 5

Policies 3

Letters 2

Forms & records 8

Agreements

Signed by everyone involved

Self-Catering Holiday Let Booking Terms and ConditionsBooking terms for a holiday cottage, apartment or lodge – booking and deposits, balance, cancellations by the guest and by you, security deposit, arrival and departure, occupancy, pets, guests’ responsibilities, damage, liability, complaints and data – drafted to be fair to consumers.5 pagesRead more ›Bed and Breakfast and Guest House Booking Terms and ConditionsBooking terms for a bed and breakfast, guest house or small hotel – reservations and deposits, card guarantees, cancellations and no-shows, room occupancy, check-in and check-out, breakfast and dietary needs, children and pets, house standards and liability.4 pagesRead more ›Pet Policy and Pet Agreement for Holiday AccommodationA pet-friendly accommodation policy and guest pet agreement – which pets and how many, charges, house rules for dogs, cleaning and damage, dangerous dogs and incidents, assistance dogs, and owner responsibilities.4 pagesRead more ›Cleaner and Housekeeper Services Agreement (Self-Employed)An agreement with a self-employed cleaner or housekeeping business for holiday let changeovers – services and standards, scheduling and same-day changeovers, fees, laundry, keys and security, damage reporting, insurance, confidentiality and termination.5 pagesRead more ›Holiday Let Management Agreement (Owner and Agent)An agreement between a holiday let owner and a letting or management agent – marketing and bookings, pricing, owner use, guest services, housekeeping and maintenance, money handling and client accounts, commission and fees, compliance responsibilities, reporting and termination.6 pagesRead more ›

Policies

Your house rules

House Rules and Guest Welcome InformationA guest welcome book and house rules for holiday lets and B&Bs – arrival information, how things work, emergency and fire safety information, local services, waste and recycling, hot tubs and wood burners, neighbours, departure checklist and a guest feedback form.6 pagesRead more ›Guest Privacy Notice (Holiday Lets, Bed and Breakfasts and Guest Houses)A privacy notice for guests covering bookings and payments, the legal guest register, dietary and accessibility information, smart locks, noise monitors and external cameras, booking platforms, marketing, retention and guests’ rights.4 pagesRead more ›Accessibility Guide and Reasonable Adjustments Policy for Guest AccommodationA template accessibility guide describing your property honestly for disabled guests and those with access needs – arrival, parking, entrances, rooms, bathrooms, kitchen, outdoor areas, assistance dogs, communication – with a reasonable adjustments policy.5 pagesRead more ›

Letters

Ready-worded and ready to send

Booking Confirmation, Balance Reminder and Deposit Return LettersReady-to-send guest communications – booking confirmation with key information, balance reminder, pre-arrival information, security deposit return with or without deductions, cancellation confirmation, and a letter offering a refund after re-letting.9 pagesRead more ›Guest Complaints Procedure and Response LettersA procedure for handling guest complaints during and after a stay, responding to online reviews, and deciding on refunds or goodwill gestures – with response letters for common complaints and a complaints log.5 pagesRead more ›

Forms & records

Collect and record information

Guest Registration Form and Guest Register (Immigration Hotel Records)A guest registration form and register that meets the Immigration (Hotel Records) Order 1972 – full name and nationality of every guest aged 16 or over, passport details and next destination for overseas guests – with privacy wording and retention rules.4 pagesRead more ›Fire Risk Assessment for Small Paying Guest AccommodationA fire risk assessment template for holiday lets, B&Bs and small guest houses based on the government guide for small paying guest accommodation – hazards, people at risk, detection and warning, escape routes, emergency lighting, fire doors, fire-fighting equipment, information for guests, maintenance and the written record now required.6 pagesRead more ›Holiday Let and Guest House Safety Compliance ChecklistAn annual compliance checklist covering gas safety, electrical installation and appliances, smoke and CO alarms, furniture fire safety, hot tubs and Legionella, private water supplies, wood burners, cots and children’s equipment, pools and ponds, insurance and key records.4 pagesRead more ›Changeover Cleaning and Property Inspection ChecklistA room-by-room changeover checklist for cleaners and housekeepers – cleaning standards, linen, safety checks, damage and breakages, restocking, hot tub and outside areas – with a damage report, lost property record and housekeeping sign-off.5 pagesRead more ›Property Inventory and Maintenance LogA room-by-room inventory for holiday accommodation, a maintenance and repairs log, a planned maintenance calendar, appliance and warranty register and contractor contact list.5 pagesRead more ›Short-Term Let Registration, Licensing and Planning ChecklistA checklist of the permissions and registrations a holiday let or B&B may need across the UK – planning, the new England registration scheme, London’s 90-night rule, Scottish licensing, Welsh registration and visitor levies, mortgage and lease consents, insurance, business rates or council tax, food business registration and licensing.5 pagesRead more ›Holiday Let Tax and Records Checklist (After the End of the FHL Regime)A checklist for holiday let and B&B owners and their accountants – what changed when the furnished holiday lettings regime ended in April 2025, income and expenses records, finance costs, capital allowances, VAT, Making Tax Digital, joint ownership, business rates and capital gains tax.5 pagesRead more ›Breakfast Food Safety and Allergen Management Pack for Bed and BreakfastsA simple food safety management pack for B&Bs and guest houses serving breakfast – registration, food safety procedures, allergen matrix and guest allergy form, fridge temperature and cleaning records, and a supplier list – based on the FSA’s Safer Food, Better Business approach.5 pagesRead more ›

Holiday lets, B&Bs & guest houses pack

£29

for all 18 documents

Editable Word files
Guidance notes in every document
Written for UK businesses
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Credit control policy

Set your payment terms, credit limits and collection process.

Word document

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First payment reminder letter

A friendly reminder when an invoice becomes overdue.

Word document

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Final demand letter

A firm final request before taking further action.

Word document

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Late payment interest and compensation letter

Claim statutory interest and compensation on late commercial payments.

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Payment plan agreement

Agree instalments with a customer who is behind on payments.

Word document

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Customer credit application form

Collect the details you need before offering credit.

Word document

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Expenses policy

Explain what staff can claim and how to claim it.

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Financial procedures manual

Document how money is handled, approved and recorded in your business.

Word document

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All 18 documents in this category come together as one pack for £29. Templates are a starting point – for anything complex or high-value, we recommend having your final document checked by a solicitor.

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Contracts & terms Company secretarial People & HR Health, safety & compliance Landlord & property Charities & not-for-profit

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Need an accountant too?

Our sister firm, AML Accountancy Solutions, is an award-winning accountancy practice helping businesses and individuals across the UK with their accounts, tax, bookkeeping and payroll.

Visit AML Accountancy Solutions

Accounts Tax compliance and planning Bookkeeping and VAT Payroll and CIS Cloud accounting software Business growth and planning

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Holiday lets, B&Bs & guest houses templates

Holiday lets, B&Bs & guest houses templates

All 18 holiday let, B&B & guest house documents for £29

Agreements

Policies

Letters

Forms & records

Credit control policy

First payment reminder letter

Final demand letter

Late payment interest and compensation letter

Payment plan agreement

Customer credit application form

Expenses policy

Financial procedures manual

Your documents in three steps

Need a document written for you?

Need an accountant too?

Get everything for one yearly price

Documents All-Access

Complete Bundle

Need an accountant too?

Get In Touch

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